How to Backup Office 365 Mailboxes with Altaro

How to Backup Office 365 Mailboxes with Altaro

Altaro O365 Backup permit to backup and restore the Office 365 mailboxes and files present on Onedrive or Sharepoint. The license is of subscription type (annual or multi-year). With Altaro, you can manage and monitor the backup centrally. The storage for the backup is unlimited. Backups are automated and will be taken daily up to 4 times a-day. Afterwards, the registration in the Azure infrastructure of Altaro is carried out.

Configure Altaro backup

After creating the Altaro platform, click on Link your first Office 365 Organisation to the portal.

Backup O365 with Altaro - Connect Office 365 account on Altaro

Enter the Office 365 Organization Company Name and the custom domain name configured on Office 365. Click on Next.

Backup O365 with Altaro - Enter information for O365 organization

The Office 365 domain has been verify. Click on step 1 for grant access.

Backup O365 with Altaro - Grant access for Altaro

A web page appear, enter Global Admin Office 365 credential.

Backup O365 with Altaro - Enter Office 365 global admin credential

Click on Close access are properly granted

Backup O365 with Altaro - access is granted

Click on Step 2 for grant temporary access to Altaro for create new application.

Backup O365 with Altaro - grant access for create new application

A web page appear, select Global Admin Office 365 credential. Click on Close, access has been granted.

Backup O365 with Altaro - grant access for create new application

New application has been present on Azure Active Directory (Please make sure not to delete or interfere with these Applications).

Backup O365 with Altaro - new application has been present on Azure AD

Click on Step 3 for grant access to the new Altaro Applications to backup and restore Office 365 data.

Grant access Altaro application to O365 data

A web page appear, select Global Admin Office 365 credential. Click on Close, access has been granted. Click on Next.

You can select to backup all users or only few users. You can also automatically back up new users. Check Select Users to Back Up option and select the desired user. For each organisation, you can choose to backup either just Mailboxes, or Mailboxes, OneDrive and SharePoints.

Select the desired users that you want backup

Select the desired choice for Sharepoint document librairies and click on Next.

Backup sharepoint document librairies

Backup will then be automated to run daily. Click on Finsih.

Configuration of Altaro hasa been finished

Office 365 organization has been configured on Altaro Backup.

Altaro backup has been configured

Backup users

From the Altaro portal, click on Backups then on Mailbox & OneDrive. Users has been present. You can view if user has excluded and if backup are in queued.

Backup in queued

Restore data

You can restore the entire user (one drive, mailbox or sharepoint) or restore granularly. We restore the entire user on the first time. With this restore, you can’t have granularity, we can see this point later. From the Altaro portal, click on Restore then select the desired object (Mailbox, Sharepoint or OneDrive).

Select object that you want restore

I want to restore OneDrive. Click on OneDrive and click on Next.

Select Onedrive for restore OneDrive

Select the desired OneDrive and click on Next. My two users Nicolas BONNET appear.

Select the desired users

Select the desired version and click on Next.

Select version that you want restore

You can choose a restore destination :

  • Restore file and folder on the same OneDrive Account : Files and folders are restored in the user’s onedrive.
  • Restore file and folder on the different OneDrive Account : Files and folders are restored in another user’s onedrive.
  • Restore to ZIP Archive : user receive mail with link for download Zip Archive. This file contain all files and folders on onedrive.

I want to restore file to ZIP file. This option is interesting if user want to retrieve his files before leaving the company.

Select Restore to zip archive

The ZIp file is encrypted. Click on Copy then on Restore.

Click on Copy then on Restore

Enter the credential of the user and click on Verify Credentials.

Enter Credential Offcie 365

Restoration has started. The download link has been send by mail.

Go to Dashboard

Click on the link for download Zip Archive.

Download Zip Archive with Altaro

After that enter the passphrase, I can access to the Zip Archive file.

Content of the zip archive file

Granular Restore

From the Altaro portal, click on Granular Restore and select Office 365 organisation.

Click on Granular Restore Altaro

Select object that you want restore.

Object that you want restore

Select object that you want restore then click on Restore selected items.

Restore selected items

A windows appear, click on Next.

Click on Next for launch restore

Multiple option has available for restore :

  • Restore Selected items back to the same Mailbox : The selected items are restored on the user’s mailbox
  • Restore Selected items to a different Mailbox : The selected items are restored on the mailbox of other user.
  • Restore to PST file: The selected items are restored to the PST file.
  • Restore to Zip Archive: The selected items are restored to the Zip file.

I want to restore items on PST file so I choose Restore to PST file option.

Restore to PST file

PST file are placed on Zip file. This file is encrypted by passphrase. Click on Copy then on Restore.

Click on Copy to copy passphrase and restore data.

Restoration has started. The download link has been send by mail.

Restoration has started

Click on the link for download Zip Archive.

Link for download pst file altaro

After that enter the passphrase, I can access to the Zip Archive file.

Restore file with altaro

Altaro O365 Backup offers a very pleasant user experience. The wizards are very easy to use. Creating the application in Azure AD allows a simplified configuration of the authentication between the Altaro platform and Azure AD. It is also interesting to note the automatic backups that take place up to four times a day. Restoration also offers many interesting options for a granular or complete restoration. In addition, the unlimited storage space on the Altaro infrastructure is an important advantage for large infrastructures.

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